London is a location that’s so full of opportunities, especially when you’re studying. And with so much choice on the market for accommodation, you might end up in a place that, in reality, isn’t quite right for you. Perhaps your commute is too long, or your flatmates don’t have the same interests. Sometimes, it could just be as simple as finding another hall that suits your lifestyle and budget better.
Many people may think it’s too late or too difficult to switch student halls in London partway through the year. The good news is that moving or swapping is entirely possible. You just need to understand your options, plan ahead, and follow the best advice to move with ease. Whether you’re currently in university-managed accommodation or private housing, our guide helps to explain all the steps for a smooth and stress-free experience.
Before You Decide to Switch
It’s understandable that if you’re unhappy in your current accommodation, you want to pack up and move as soon as possible, but it is important to pause and plan. Looking at the bigger picture, switching halls can be worthwhile for your own wellbeing, but it can come with financial, contractual and logistical considerations.
Here are five areas you need to think about before deciding to switch.
1. Check your current accommodation contract or tenancy agreement
First, take a look at your accommodation contract, as many university and private halls have set contract lengths, usually lasting between 40-51 weeks. Leaving early could mean you lose your deposit or fees altogether unless you’re able to find someone to take over the tenancy.
2. Understand notice periods and any potential fees or penalties
Your contract should have a section outlining how much notice you need to give and whether there are any early termination charges. Usually, two to four weeks is the standard notice period, but always read the fine print carefully before committing to moving.
3. Check in with your university accommodation office or private hall provider to see about transfer policies
Depending on who your accommodation is handled by, each provider deals with accommodation in halls differently. Some have a dedicated accommodation portal for room swaps, others may have waiting lists, and some may allow direct exchanges between students.
4. Consider the timing of your move
Private accommodation and universities only allow moves at specific times throughout the year. Commonly, this is at the end of the term or between academic blocks. While mid-term moves may be possible, options can be limited.
5. Weigh up the pros and cons
Before committing to the switch, consider if the benefits outweigh the effort. Yes, moving can involve accommodation fees, deposits and transportation costs, but it can also improve your overall comfort and wellbeing, making it worthwhile in the long run.
Step-by-Step Guide on How to Switch Student Halls in London
Luckily, changing student accommodation doesn’t need to be complicated. Here are our recommendations to navigate the process confidently.
1. Review Your Current Contract and Policies
Most importantly, when starting this process, understand what your current agreement allows. Look for particular details about cancellations, transfers and replacements. Some providers will release you from your offer of accommodation if you’re able to find a new tenant to fill the place, while others require formal approval. If you’re in private housing on the other hand, ask about specific policies before making other arrangements.
2. Contact Your Current Accommodation Provider or University Housing Team
Once you’ve gone through your contract, reach out to your accommodation office, hall manager or housing team to explain your situation clearly. Whether it’s for financial reasons, a change in course location, or you’ve simply found a better choice of accommodation elsewhere. The main thing is to remain polite and professional, and the earlier you communicate your concerns, the more flexible they can be when helping with your housing options.
3. Ask if There’s a Waiting List or Official Process for Room or Hall Swaps
As you can imagine, there is a waiting list for many London universities and private halls for students looking for accommodations. Meanwhile, others operate a direct swap facility. These arrangements often go through a set accommodation portal or housing office which will be able to look at your case and approve accordingly.
4. Complete Any Required Forms or Paperwork
So that everything is completed correctly, you’ll likely need to fill out a transfer or release form. This ensures that your current and new accommodation providers have all the necessary paperwork for your forms. Remember to keep copies of all communications, forms, contracts and confirmations, as this can be important evidence if any disputes arise later on regarding accommodation fees or deposit refunds.
5. Find a Suitable Replacement Tenant if Needed
Some contracts require you to find someone to take your place. Perhaps you have a student friend looking for a place in your area. Alternatively, people advertise available rooms on student living forums, Facebook groups, or university message boards, which can be a great source for your situation. Be honest and transparent about the type of room you have, the rent and the conditions. Once you have a replacement, both parties will usually sign a transfer agreement through the provider.
6. Visit or Research the New Hall Before Confirming
You don’t want to jump right into a new place to live without seeing it in person and making sure it’s the right fit. If possible, arrange a viewing or virtual tour of your new hall. Check out the room type, location, facilities and community atmosphere to ensure that you’re happy and it suits your needs better than your current one. This could include proximity to campus, access to transport, or the nearby social scene.
7. Confirm Dates for Moving and Handing Over Keys
As soon as your transfer has been approved, confirm key dates for vacating your current accommodation and moving into your new one. Moving can be stressful, so plan it during a quiet time, such as at weekends or in between terms. Also, double-check that your accommodation fees are up to date before handing back your keys. You want to start with a clean slate, as unresolved balances can delay your release or affect your deposit return.
8. Arrange for Moving Your Belongings and Updating Your Details
Planning the logistics of your move will make everything much easier. As soon as you have a date set, book transportation and start packing so that you’re nice and organised. Think about hiring a student removal service or sharing a van with friends to help cut costs. There’s also additional admin to take into consideration, such as updating your address with your university, bank, GP, and any subscriptions or deliveries. One other piece of best practice is to take photos of your room before leaving, in case of future deposit queries.
Tips to Make the Move Easier
Start the process early to boost your chances of finding availability.
Be clear and polite in all communications with housing teams, as it’s their job to help you.
Keep emails and documents organised as they’re useful for reference or any future queries and disputes.
Use student groups or forums to find potential room swaps.
Budget for extra costs, including transport or cleaning.
Take photos of your room before leaving to protect your deposit.
What to Do If You Can’t Switch
Sadly, there are occasions where switching halls immediately isn’t always possible. But there are steps you can take to improve your situation and overall outcome.
1. Ask if a room change within the same hall is possible
If moving building isn’t an option, there may be an opportunity to move rooms within your current halls. This is particularly helpful if you’re having issues with noise, roommates or view preferences.
2. Consider private student accommodation, such as The Stay Club
There are times when university-managed halls are full. Rest assured that private accommodation can be a great alternative. The Stay Club features modern facilities where students can benefit from flexible booking options and vibrant communities across multiple areas in London. This is ideal if you’re looking to upgrade your living experience.
3. Explore temporary options or waiting lists for later in the year
In some cases, where you’re not able to move straight away, you can ask to be added to a waiting list or to be updated on when rooms become available mid-year. Cancellations happen more often than you would initially think due to students not enjoying the university experience, or they have moved elsewhere.
4. Contact your student union for advice or support if the situation is urgent
Your wellbeing is a priority, and if your current housing situation isn’t benefiting you, your student union or welfare office can offer support or mediation if required.
Examples of How London Universities Handle Hall Changes
Each university is unique when it comes to accommodation transfers, especially in London with its multiple options. Take University College London (UCL), for example. They typically allow hall transfer after the first term and have a waiting list for students looking for different room types. While King’s College London (KCL) and Imperial College London require formal applications through their portal, which is often reviewed on availability and reason for request.
Other establishments, such as London School of Economics (LSE) may prioritise students with medical or welfare concerns. It’s worth noting that policies can change each year, so always check the university housing options page or contact them directly to find information that is specific to your situation.
It can be a worrying time if you’re placed in accommodation that you’re unhappy with. Switching student halls in London is entirely manageable, though with the right preparation. By taking our guidance on checking your accommodation contract, understanding notice periods, and communicating clearly with your provider, you’ll open up the doors to a seamless transition.
If you’re ready for a fresh start altogether and searching for a welcoming yet flexible, fully equipped student residence, The Stay Club is a leading choice. Our stylish rooms and supportive on-site teams are the perfect alternative to traditional halls. Make your next move easy with The Stay Club and discover your next home in London.
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